If a business decides it’s interested in using a virtual room, it needs two essential features security for the storage of documents and files, and easy access by team members. Depending on the industry and project in terms of the number of users and the length of time, there are different pricing options for the VDR, such as per-page pricing, per-user pricing, pricing based on storage size or a monthly flat cost.
Many vendors charge according to the number of gigabytes. This pricing structure is ideal for projects that have relatively small text files, but could be costly for businesses exchanging large audio and video files.
The price of a VDR is also dependent on the administrator access granted to the system. Some providers allow for unlimited admins, which can make the platform pricier; however this feature can streamline processes and speeds up due diligence.
Some vendors allow integration with other widely used platforms, like Slack or Microsoft Office, which improves functionality and user experience. These options are typically more expensive than those that do not have integrations.
The length of a plan can be a factor in the cost of a data room. A provider will typically set a price for a certain number of months and then charge month-to-month afterward. Certain vendors, such as DealRoom, offer discounts for M&A deals and allow you to end your contract when the deal is concluded. This option is ideal for companies who aren’t certain of the length of the project.